how to ask for estimated time of completion email

To begin with, estimate the time needed for each task rather than for the project as a whole. Today, April 21 st is the day that invoice #10430 is due. Answer (1 of 15): I have to do this almost every day. Seeing some gratitude or a nice wish at the end of an email can dispose people to answer right away. I trust your day has been great. Apply a work breakdown structure. If you scoff at this type of spoon-feeding of information, go ahead and get over it. Fine, there's an implied context of the current time, so it's the same as "The estimated time of arrival is 20minutes from now." 8 Polite Follow-Up Email Samples & Mistakes To Avoid ... The Email to Send if You'll Be Missing a Deadline | The Muse Single word for the "estimated time of completion" Letter of completion of work sample (Use or copy for yourself) These delays arise for a variety of reasons: weather, materials aren't shipped on time, a contractor botches his scope of work. Many companies have levelled up with these documents, and now use digital documents and workflows which can be collaborated on in real-time. Follow that with a very polite request and end with your contact information. It requires a client to be serious and guarantee payment, as well as give a freelancer money ahead of time in case extra materials need to be purchased to complete the project in question. Study your team's history to create better project estimates. Could you quickly fill me in? Subject: Completion of Work. 5. Email Subject: Today is the due date for invoice #10430. For example b. As there's a possibility that the original plan won't be met, you need to expose the options and let the client do the call. Estimated Completion Time (ECT) displays an estimated time of completion for all tasks assigned to on-duty drivers in your dashboard's sidebar. During the planning stage, a project manager or leader may need to estimate the project hours to determine the project's completion date and to plan for the budget. Consider all these to understand the estimated completion time while adhering to the rules and regulations. Re-estimate if the actual cost to date had been $750,000. At your convenience would . It's okay you think, you'll work over 100+ hours a week, unpaid overtime. Estimated time to complete is a value that is expressed in hours of work required to complete a task or project. Estimate project time Determine an estimated time for the team to complete each task. Be scannable. rev 2020.9.24.37673, The best answers are voted up and rise to the top, English Language & Usage Stack Exchange works best with JavaScript enabled, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site, Learn more about Stack Overflow the company, Learn more about hiring developers or posting ads with us. an alternate form of payment, if a credit card was denied. Note: Please make sure not to respond to this automatic email. will arrive at 10:37. 18 Email Templates For Web Designers And Developers (PDF, ODT, TXT) Bea is a writer, living at the crossroads of creativity, business and life. (You don't want to send this email twice!) 6. This type of graphical visualization helps to communicate stories and showcase processes by arranging a chain of events in . The contract on this project was signed on 01-05-20XX and has taken me five years to complete. Sir/Madam, The problem here is this: let's say you and Joe made time estimates for the same task (but between two separate employees, unaware of both estimates at one time). Delivery: Seminar Estimated Length: 32 seat hours Price: $1,850.00 This four-day instructor-led course features one day of classroom theory that delivers a quick refresher on fiber terminology and technology before diving into FTTx, emergency restoration, fiber characterization and how the latest industry trends may impact field practices. In fact, the average person spends 28% of their time on email every week. We are pleased to inform you that we have been able to complete the construction work at the site in the desired time. You don't need to show them the entire project timeline, but ask them to confirm some of the milestones and delivery dates. Set a New Deadline. the thing is, the solicitor hasnt evens confirmed this is ok with the vendor. Subject line — Request for time off [date from and to] inclusive "[Name of boss] I would like to take time off between [start date and end date]. You may need to remove some members from a project and recruit new people to finish the project within the estimated time provided by the client. The people submitting the requests to your department should also have an understanding of how long it will take for you to do the work - the difference between the date of the request and the completion date should be no shorter than the minimum time to complete the task. Asking for feedback. pairs of "time estimates" guessed before, and actual "measured time". Share the link with your friends or email us at [email protected] to help us further improve the best resource for acronyms and abbreviations. It has been a great achievement by us to complete the project on . For a straightforward approach, you could simply write the name of your degree and then your expected graduation date in parenthesis. A specified destination depends solely on shipping terms, but typically is referred to the named seaport or airport. Don't forget to ask for your client's approval. In 2007 Congress added a provision into the Freedom of Information Act (FOIA) that requires agencies to provide a requester with an estimated date by which the agency expects to complete work on a request, when the requester asks for one. Set a New Deadline. Example: When is the completion date for room 3 curtains and trimmings? This means concluding the letter by stating the employee's name and position. Set a tentative due date and ask if they find the deadline reasonable in comparison . www.dictionary.com. Average Completion Percentage by Number & Type of Question But don't ask too many of these "hard" questions because the completion rates sink quickly as the number of matrix or rating scale and open-ended . We appreciate your feedback on the brief, and if there are any amendments to be made, please let us know. Short forms to Abbreviate Estimated Time Of Completion. Need abbreviation of Estimated Time Of Completion? Ask for more time than you think you need, that way you can send a polished final project. 1) Caluculate average required time for completion of given task. Example: Good morning! Answer (1 of 18): I'v been in your position a number of times so I ended up developing a template that I modify with each scenario. You can proceed to the payment online through PayPal or through a payment to my bank account, as previously agreed upon. so with a little over a week to go i have no official exchange date of completion date. I have already spoken with [names of colleagues] to ensure that my time off won't clash with anyone else's. . I hope this email finds you and your family well and happy. Today, April 21 st is the day that invoice #10430 is due. I am happy to inform you that I have finished the assigned work within the agreed-upon time frame. If you usually communicate with the project manager by email, then make your request through email. Share when the work will be completed, and—whatever you do—don't give into the temptation to only ask for one more hour. Again, thank you for choosing our eBay shop. 2) Depending on importance of task, add 25-50% additional time to original estimate. 3. You can also ask in person or over the phone. How incredibly vague. Make an impact. Don't be blunt like hey did you do this that sounds like you have an attitude . Email Template for Requesting Time Off . * Again, the next steps for what? If you are working with a complex project, you may have to measure time in weeks. At the time of the estimate, we didn't have all the details for your project. Bear in mind the period for each step of your construction project is an estimate. Impressive List of Timeline Examples with Potential Tools to Build Them. While this email is a follow-up, that subject line doesn't add any value and will likely be ignored. Consider using an estimated date range, whether the project is scheduled for completion in an hour, day, week, month, it allows you to provide timely/fluid updates to clients, partners, and supervisors who have a stake in the project's outcome and the . It can help determine cost and the amount of materials needed, and it can contribute to managing the expectations of . Projected completion Calculates the projected completion date based on the remaining work and historical burndown and scope increase rates. The level of detail you need to go into depends on the circumstances. Subsequently, the (re-)estimation of the project cost is repeated on an ongoing basis to account for more detailed information or changes to the scope or . Share when the work will be completed, and—whatever you do—don't give into the temptation to only ask for one more hour. The estimated time to completion, or ETC, is a calculation of the number of hours you think a project requires from beginning to end. About . In the Add Users dialog box, specify the user with whom you want to share the calendar, select Add, and then select OK. Project Timing and Completion Expectations. It is often used when traveling, like you want to know your ETA to your destination, or the ETA for the package delivery. Some delays will give you an extension of the contract time; some will not. One of the many thing I have learnt in my time as a site based workshop engineer is . Email Subject: Today is the due date for invoice #10430. Andrew Stepanov. Explain why each delivery or approval date was set for a specific time, and ensure that all your accounts are happy with their project's timelines. Because this is a professional letter, write in a professional tone, and show appreciation for the supplier's time and effort. Your customer success team may have different ways of asking customers to fill out these surveys - sending an email is a good option for mass emails or for offering coupons or other gifts for every completed survey. 7. Let's Talk About Estimated Dates of Completion. Find the Variances. The method of shipping can be via air, ocean or by domestic shipping services such as rail or truck. Estimated time of arrival (ETA) is the date and time that a shipment is predicted to arrive at a specified destination. Email Body:. And for the most part, that's okay—the difference between asking 1 or 0 of these questions only lowers completion by 1% or less. She loves solving big problems, reading Pablo Neruda, and drinking Starbucks …. 17. 3) Report and commit to inflated time estimate with superiors, clients, etc. 4. Mistake #1:Using "follow-up" in the email subject line. One of the best ways to visualize any undertaking is to create a timeline. Costs are estimated for the first time at the beginning of a project or even before a project has started. If you have a friendly, informal relationship, first names are fine. The next sentence is designed to let the client know (politely) the importance of this particular message. * Ask about the timeline for what? Purpose — to ask for time off . Easily monitor estimated completion time with live tracking. This is the concluding part of the e-mail where the employee asks for the feedback of the supervisor so that he/she can make necessary changes and also get on with his next assignment. "Have a great day!". Hello Mr. Jackson, I hope you are fine. Literally, ETA means "estimated time to arrival". Just checking in for updates/feedback on the status of the Dynamix account. To figure how long the activity will take, complete this equation, with E representing expected time for completion: E = (O + 4M + P)/6. Schedule and Cost Summary This Cost Estimate and Scheduling spreadsheet provides a lightweight method for learning to estimate time to complete a web design project, and calculating cost for completion. 3. 6. It can also cause the reader to feel like you're pointing blame because . The estimated time of arrival is 20minutes. Your price quotation letter should be clear and complete. If it's a more formal or first contact, generally stick to a title and last name. This is the concluding part of the e-mail where the employee asks for the feedback of the supervisor so that he/she can make necessary changes and also get on with his next assignment. Given the reduction in price certainty coupled with the additional time and cost associated with completion accounts, one might ask why are they still used in about 50 per cent of European . Ask for more time than you think you need, that way you can send a polished final project. This method involves the client paying a deposit - usually 25-50% - upfront, with the remainder to be paid at the project's completion. 3. Work Completion E-mail Sample #1. * Finally, what's the co. Signature. The estimated time of arrival is 10:37. . Let your suppliers know when you need a response so that you can compare all quotes at one time. Tick Simple to use time tracking tool that makes it easy to keep track of project budgets. This estimate is based on Onfleet's proprietary machine-learning algorithm, which considers historic data from your specific organization. Completion Date (/time) Often, in projects 'completion date' is used to denote the estimated (or actual, once complete) moment for the completion of a task. For me, this is a huge accomplishment as my team, and I carried out this project, which . After calculating E and V for each activity, add up the Es, and you have an accurate time estimate for project completion. No responsed needed for #1, 'Yes' for #2, 'No' for #3 Some red flags to consider, this is part of qualifying the lead or customer. Take survey completion time into consideration as you design your next survey. We signed the contract of construction works that have a tenure of 2/3/4 years between the start and completion date of the project. This requirement helps the requester better understand . Ask more of the right questions. To calculate variance, with V being variance, use this equation: V=[(P - O)/ 6]^2. Fine, it's estimated that the person, item, etc. This term has the benefit of including all intermediate steps between ordering and delivery, rather than just referencing the time it takes to actually . In Outlook 2010 or Outlook 2013, right-click your email address at the top of the folder list, and then select Folder Permissions. Sincerely, [Your Name] How to use software for better project communication This . For some delays, you'll get paid or you'll have to pay someone else; for others, no one gets paid. "Have a great weekend and I hope to hear from you soon!". At the same time, you don't want to get too detailed here, as the client can simply go back to the previous email to read over your full request. Because the information it contains is important to the consumer, most people take the time to read it no matter how the email is laid out. Never use a generic greeting, always use their name. Make sure you're balancing your audience profile and survey goals with the total number of questions you're asking so you can get the best data possible for the decisions you need to make. 4. - Next Wednesday around 4pm. It had a planned cost of $735,000 for this point in time, but the actual cost is only $550,000. Make sure estimated dates for the completion of every step are in the document. Request pricing, availability, and estimated shipping costs. You can proceed to the payment online through PayPal or through a payment to my bank account, as previously agreed upon. Answer: Wowsers. This means concluding the letter by stating the employee's name and position. It has been a pleasure to serve you, and please do not hesitate to contact us should you have any questions or remarks related to your order. An order confirmation email is your first contact with a customer after a purchase. Related: How to Write a Professional Email. (You don't want to send this email twice!) Many companies have levelled up with these documents, and now use digital documents and workflows which can be collaborated on in real-time. By email: I like to give a friendly greeting first. Now you're three days late. This quote is of full project fee and the final price - you won't get a nasty surprise when the bill comes! No contractor want to send a project delay letter to their client, but communicating the good and bad news frequently with the client is a far smarter approach to project management than hiding important details or attempting to solve really big problems behind the clients back.. PV = 735,000 AC = 550,000 As we mentioned, estimated completion time refers to the time a service request is expected to be finished. You estimate valiantly, "one week". During the initial stages of project planning one of the main objectives is to get a realistic estimation of time to complete. If you are managing a smaller project, you will most likely estimate time in days. After identifying the task you wish to acquire an estimated time to completion for, ask a knowledgeable person how long they believe it will take to complete. Signature. 7. If the projected completion date is before the specified End Date , it draws a vertical line on the interval when the work should complete. Hello Mr. Jackson, I hope you are fine. Garth Duffy, our Head of Mining shares his tips on how to correctly and effectively ask employees to do a task. Asking for feedback. Hi, I have attended Microsoft Azure Virtual Training Day: Fundamentals on 2nd and 3rd of November 2021. Select the Permissions tab, and then select Add. At the conclusion of the conversation over what they want, we total up the bill and say 'That will be X dollars'. When I enter my eligible email address that's been used for the exam registration I am receiving: No exam code is specified within the current user context. Back to the original question, "how to ask for more time if you identify a potential delay ahead", some rules I'd suggest you to follow: Do not ask for more time, expose the options. more details for the order to be filled (such as a color or size) These details must be worded in a professional manner. November 14, 2021. A common way of asking about whether there is still enough time to do something before a certain moment arrives 1 A short and positive phrase for "it doesn't take long" Sometimes they pay, sometimes they ask if they have to pay, sometimes they ask if they can pay later. explain your reasoning for the urgency and maybe they will understand your side and why you need it done in such a timely manner. Use bullets, numbers, and/or bolding to make your email skimmable and digestible, emphasizing the key points. For a while, my estimates for software projects were wrong by a factor of 5 to 10: When I estimated "1 day", it took more like a week in reality. Field service and maintenance companies can easily monitor these times using live tracking. I need t. The screenshot below shows a dispatcher's view of service professionals' live status. Weekly tips on front-end & UX. Estimated time to complete is a projection of the time and or effort required to complete a project activity. Please do not hesitate to contact me if you have any questions about the delay, the new project completion date, or any other details related to the project. Using past experience or the knowledge of an experienced team member, you must now estimate the time required to complete each activity. Emails are about getting results, not testing your recipient's reading comprehension. Unfortunately, using a sample completion of work letter like this does still require the back-and-forth of email and letters. Answer (1 of 7): Just be polite and ask if they had got around to it yet. If you do not know someone capable of providing such an estimate, consult web-based sources for an idea of how long it might take. Meanwhile, Joe estimates 5 months. What were the first steps? Your order should reach you within [estimated-delivery-time] days. Here it is: Hi. 1 - the period of time between the initial phase of a process and the emergence of results, as between the planning and completed manufacture of a product. Step 4: Estimate Activity Completion Time. How to create a project estimate & budget in 8 basic steps: Know your team's expertise & job responsibilities. This email is meant for return customers or customers who have long-term contracts or subscriptions. More about Bea ↬. Lead time : noun. Understand how your company's PM process works. And an estimate of "1 week" got more like "2 months". Let's take a look at some issues that will . Estimated reading time: 12 minutes. This is followed by three days of hands-on skills […] Sometimes a sales acknowledgment e-mail can be a way to ask for additional information such as: a shipping address if, for example, a post office box was used on a form. Work Completion E-mail Sample #1. Expand your PM skill set. Sherry Turkle, the director of the Initiative on Technology and Self at the Massachusetts Institute of Technology, says that many people get overwhelmed with how many emails they have to reply to, so they triage, prioritize, or completely forget to reply. The makeup of the project delay letter to clients will depend on the nature and detail of the delay. However, this is your chance to make an excellent first impression. For example, you may only need a rough outline of time estimates for future project phases, but you'll probably need detailed estimates for the phase ahead. Sir/Madam, 4) Under optimal conditions the task is completed closer to the original time estimate vs. the inflated delivery time . The new estimated project completion date is [date]. General Guidance for Writing to Your Customers and Clients. The complete works of the bible? hi all my solicitor has said i might be "signing the documents this week" in time for my completion date of 26 July. Use the proper greeting with a client, depending on your existing relationship. However, often I find myself wanting to use ETA when I am referring to a completion date, even though literally ETA means arrival, not completion. Learning more about project hours and how to estimate them could help you create more accurate plans in your project management career. Unfortunately, using a sample completion of work letter like this does still require the back-and-forth of email and letters. Sample of a Request Letter for Work Completion Certificate. I'd love to help you out here but first you'll need to clarify a few things: * Who is/are "them"? In either case, you should also send a follow-up email after the conversation to confirm the new deadline and any other additional information you discussed. Email Body:. If you want regular updates on the estimated times for completion and costs, make sure these expectations are in the document as well. The way you close an email may influence whether you get a response or not; or how fast you will get it. You can abbreviate it to 'complete date' if you like. 3 popular forms of Abbreviation for Estimated Time Of Completion updated in 2021 . For project managers, determining the ETC is a vital step in the lifespan of a project. I believe the question is: A project is 5 days behind at day 65. 1. When writing a polite follow-up email, most people tend to naturally use "follow-up" in the subject line. Estimating cost is an important process in project management as it is the basis for determining and controlling the project budget. For example, a psychology student may write "Bachelor of Science in Psychology (Expected May 2027)." The school and its city and state should be written below the course and expected graduation date. How to Estimate a Web Site Projects Patty Ayers . : //www.glassdoor.com/blog/guide/how-do-you-prioritize-your-work/ '' > Interview question: how do you Prioritize work... < >! Your recipient & # x27 ; s estimated that the person, item, etc or before. Determining the etc is a vital step in the document as well now the! Very polite request and end with your contact information and I hope you are fine online! And ask if they can pay later in such a timely manner end of email. Can be collaborated on in real-time //forums.moneysavingexpert.com/discussion/4706905/when-can-i-ask-for-a-completion-date '' > When can I ask for more time you... Politely ) the how to ask for estimated time of completion email of task, add 25-50 % additional time to original estimate //www.surveymonkey.com/curiosity/survey_completion_times/ '' > long. This email twice! on shipping terms, but typically is referred to the a. Means concluding the letter by stating the employee & # x27 ; s proprietary machine-learning algorithm, which historic... Last name 1 week & quot ; in the desired time and digestible, emphasizing the key points the line! A generic greeting, always use their name like you have an accurate time estimate superiors. Are any amendments to be finished create better project estimates a timeline step are in document! Choosing our eBay shop the method of shipping can be via air, ocean or by domestic shipping services as... & # x27 ; re pointing blame because not ; or how fast you will most likely estimate in! Use ETA in... < /a > 6 < /a > 6 ; if you like is... //Www.Elorus.Com/Blog/How-To-Politely-Ask-For-Payment/ '' > estimated time of Arrival vs clients will depend on the status of the best way politely! You like pleased to inform you that we have been able to complete is a value is! Referred to the time a service request is expected to be made, Please us.! & quot ; 2 months & quot ; got more like & quot ; follow-up & ;. To give a friendly, informal relationship, first names are fine shipping costs question: how you. S proprietary machine-learning algorithm, which a very polite request and end with your information... For estimated time of completion date status of the project on s PM process works 25-50 % additional to. The day that invoice # 10430 is due quotes at one time is it acceptable... Task or project complete a task or project the lifespan of a project or even before a project even... Of shipping can be collaborated on in real-time informal relationship, first names are fine request end. The employee & # x27 ; s reading comprehension urgency and maybe they will your! Neruda, and you have a great day! & quot ; 2 &. In for updates/feedback on the nature and detail of the delay updated in 2021! & quot ; in document! Us know company & # x27 ; if you want regular updates on the circumstances the period for activity... Updates/Feedback on the brief, and now use how to ask for estimated time of completion email documents and workflows which can be collaborated on in real-time do... > What is the day that invoice # 10430 is due note Please. ; in the document as well needed, and estimated shipping costs an excellent first impression a friendly, relationship! Amount of materials needed, and it can also ask in person or over the phone: //www.quora.com/What-is-the-best-way-to-politely-request-an-update share=1... Answer right away 6 ] ^2 required time for completion of every step are in the of... Doesn & # x27 ; s history to create a timeline of an email may influence whether get. Collaborated on in real-time vital step in the document work within the agreed-upon time frame 1 week & quot got... Screenshot below shows a dispatcher & # x27 ; s history to create better project estimates or ;. Professionals & # x27 ; s a more formal or first contact, generally stick to a title and name! Right away Depending on your existing relationship, numbers, and/or bolding to make your email skimmable and digestible emphasizing. Of construction works that have a great achievement by us to complete the way you an... Tick Simple to use time tracking tool that makes it easy to keep track of project budgets be,. Never use a generic greeting, always use their name want to how to ask for estimated time of completion email this email finds you and your well! Your company & # x27 ; s estimated that the person, item,.... Politely ask for more time than you think you need, that subject line,... Only $ 550,000 are pleased to inform you that I have learnt in my time as a based! ; got more like & quot ; one week & quot ; have a great day! & quot 1... The beginning of a project the payment online through PayPal or through a payment to bank! This equation: V= [ ( P - O ) / 6 ] ^2 best to. Or truck Interview question: how do you Prioritize work... < /a 1... You like is an estimate of & quot ; > how long should a survey be the employee & x27! Concluding the letter by stating the employee & # x27 ; re pointing blame because for completion and,... Use bullets, numbers, and/or bolding to make your email skimmable and digestible, emphasizing the points... During the initial stages of project budgets doesn & # x27 ; t add value. Abbreviation for estimated time to original estimate abbreviate it to & # x27 ; estimated! Finds you and your family well and happy this type of spoon-feeding of information go! Variance, use this equation: V= [ ( P - O ) / ]... Up the Es, and now use digital documents and workflows which can be on... Only $ 550,000 project was signed on 01-05-20XX and has taken me five years complete... Ideal survey... < /a > 6 re-estimate if the actual cost to date had $. You don & # x27 ; t want to send this email twice! title! Before a project how long should a survey be ideal survey... < /a 3! Generally stick to a title and last name friendly greeting first Depending on importance of,... Brief, and estimated shipping costs inflated delivery time an estimate specific.! The beginning of a project or even before a project has started the construction work at the in... Add up the Es, and if there are any amendments to be finished costs are for! Been a great weekend and I hope this email twice! the lifespan of project... Of the project on of task, add 25-50 % additional time to original.... Example: When is the best way to politely request an update date had been $ 750,000 send a final. Team member, you must now estimate the time required to complete each activity the desired.! Let your suppliers know When you need a response so that you can to. Calculate variance, with V being variance, with V being variance, use this equation: V= (... Costs are estimated for the first time at the end of an email can dispose people to answer right.! The proper greeting with a very polite request and end with your contact information estimated that the,. Have finished the assigned work within the agreed-upon time frame time required to.. Survey be process works experience or the knowledge of an experienced team,! That makes it easy to keep track of project budgets help you create more accurate plans your. Want to send this email is a value that is expressed in hours of work required complete!, informal relationship, first names are fine ok with the vendor will not spoon-feeding information! With superiors, clients, etc 01-05-20XX and has taken me five years to complete construction! Time to complete a task or project initial stages of project planning one of contract! Availability, and estimated shipping costs from you soon! & quot ; follow-up & ;. It has been a great weekend and I carried out this project was signed 01-05-20XX. 25-50 % additional time to complete the construction work at the site in lifespan... To go I have finished the assigned work within the agreed-upon time frame let the client know ( )!: //www.surveymonkey.com/curiosity/survey_completion_times/ '' > estimated time of Arrival vs and you have accurate! People to answer right away their name a little over a week to go I have finished the assigned within! Up the Es, and I hope to hear from you soon! & quot ; got more &. Vs. the inflated delivery time, Depending on importance of this particular message time. The named seaport or airport accurate time estimate for project managers, determining etc! Time refers to the named seaport or airport now use digital documents and workflows which can collaborated! Been $ 750,000 now you & # x27 ; t add any value and likely. Request is expected to be finished dispose people to answer right away proprietary machine-learning algorithm which... ; live status to measure time in days with superiors, clients, etc contribute to the... [ ( P - O ) / 6 ] ^2 for choosing our eBay.! Response or not ; or how fast you will most likely estimate time in days or truck view service. Is a value that is expressed in hours of work required to complete the project delay letter to will! Be via air, ocean or by domestic shipping services such as rail or truck an! Get it family well and happy of 2/3/4 years between the start and completion expectations not testing your &. Proprietary machine-learning algorithm, which contract on this project was signed on and! The day that invoice # 10430 is due only $ 550,000 using live tracking in 2021 visualize any is!

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how to ask for estimated time of completion email